Digital route planning - optimal planning of your service assignments

The scheduling of service orders is very complex and time-consuming. Double trips waste time and money. With geoCapture route planning you optimise the assignments for your service technicians. Less time on the road and better service for your customers.

Ideal planning of service assignments

Service jobs are often planned on demand and with little foresight. Service areas are approached twice. geoCapture route planning automatically collects orders per area. The service orders are combined into a tour and put in the optimal order. This makes duplicate trips a thing of the past.

The tour is immediately available in the vehicle via the navigation app. This means that the service location can be approached directly. Annoying address entries on the navigation system are a thing of the past.

Reduce driving times

To ensure that your service technician is deployed as optimally as possible, unnecessary travel times should be avoided at all costs. Travel times are expensive and not very productive. With geoCapture's route planning, you minimise expensive time on the road and the technician is deployed more optimally. Precisely calculated schedules ensure greater customer satisfaction.

Digital operation reports save time

Often, field reports have to be laboriously written by hand. The papers often reach the control centre weeks later or are lost altogether. Photos of the operation are missing altogether. With geoCapture, mission reports are recorded directly via the app.

Photos of the operation can be attached. The customer confirms the service call with a digital signature on the smartphone or tablet. The mission report is directly available at the head office.

Cost control via performance benchmarks

Often, tours are not economical because excessively long driving times or double journeys cause unnecessary costs. To prevent this, geoCapture tour planning calculates your costs per tour. Costs for travel time, assignment time, overnight stays and expenses are calculated automatically. In this way, you can see even before the assignment whether the tour is economical. Set maximum permitted costs per service benchmark, for example for turnover, weight, operating time, number of items and area. In this way you can prevent uneconomical assignments.

More information at: www.geocapture.en/route-planning

With digital GPS time recording from geoCapture, the recording of working hours becomes a matter of course.
often companies with mobile employees record their working hours via timesheets.
often record their working hours using timesheets. This is time-consuming and inaccurate. With geoCapture
your time recording becomes digital and therefore easier, faster and more accurate.

Online time recording

Handwritten timesheets are time-consuming, inaccurate and no longer up to date. With geoCapture's digital time recording, you receive working times for your projects in real time, accurate to the minute.

Digital time recording for every application

Depending on the location and requirements, you can choose between different methods of digital time recording. Employees clock in via app, at the wall terminal in the office or via the GPS transmitter in the vehicle at the customer's site. The different types of stamps can of course also be used in combination. For example, an employee can clock in at the wall terminal and clock out via app.

Functions of time recording:

- Working times

- Driving and set-up times

- Expenses / allowances

- Time models

- Time and holiday accounts

- Break deduction

- Absence calendar

- Holiday applications

- Bad weather

- Data protection

- EugGH compliant

- 100% Cloud

Time recording interfaces

Manually transferring data to the tax advisor, payroll office or cost accounting is time-consuming and error-prone. With geoCapture, data transfer is completely digital. Direct transfer of working hours and allowances is possible with the numerous interfaces to payroll programmes. For the programmer, geoCapture offers numerous APIs to access the data via web service.

More information at: www.geocapture.en/time-recording

In companies, there are a multitude of forms for the most diverse applications. Operational reports, assembly reports or damage reports,
are just a few examples. Put an end to paperwork and digitise your forms.
digitalise your forms. With digital forms you can write invoices faster, document better and have more time for your business.
and have more time for your business.

Fill out forms via app

Your forms are conveniently filled out via app. No matter whether on a smartphone, tablet, Apple or Android device. A lot of data is collected automatically. Projects, weather, staff and machine use are determined by the system.

You always have your forms with you on the go. It couldn't be simpler and more flexible!

Building blocks for the forms

The geoCapture team puts together your forms according to your ideas and requirements. With the simple modular system and a multitude of useful modules, the documents can be put together individually. You get the right form for every area.

The following modules can be integrated, for example:

- Photos: simply shoot via app

- Tables: variable display of tables

- GPS position (where was the form filled in?)

- File attachments (PDF, photos, etc.): attach variable documents

- Personnel/ times: direct time recording via form

- Machines/ operating hours via GPS transmitter

- Signatures directly on the mobile device

- Weather: automatic weather data via GPS

- Date, time fields, time periods

Project- and order-related forms

Forms are automatically assigned to a project or order via GPS.

Much of the data is already filled in by the system: Order data, addresses, weather, staff deployment, working hours, machine times or tool deployment. Of course, photos can also be taken.

All data is stored centrally for the project or job and can be retrieved immediately - ideal for construction site reports, daily reports, performance records or construction diaries.

Digitisation of the workflow

Workflows become digital with geoCapture! With the forms, information flows are digitised and accelerated. Forms are digitally forwarded to the responsible persons. Several people can work on one process at the same time. Nothing gets lost and nothing remains unprocessed. No more double data entry.

Forms as PDF

Completed forms are clearly displayed or output as PDFs. In this way, forms can be easily sent, displayed or even printed in the vehicle.

Building blocks in the form, such as signatures, photos or weather data are formatted in a graphically appealing way. We use your logo to preserve your corporate identity.

Sample forms ready for immediate use

Our sample templates for various areas can be easily and quickly adapted to your needs. The app is easy and intuitive to use. Your employees need little training. This makes the system very quick and easy to use.

API interface for form data

The APIs help to use the captured form data in your own applications. The form APIs allow flexible searching of captured forms, access to the form data and output of the form as a PDF.

Contact your software provider and ask for an interface to geoCapture. We will be happy to help you realise your project.

More information at: www.geocapture.en/forms

With geoCapture resource planning, you optimise the utilisation of man and machine. Sound planning ensures a smooth workflow. Improved deployment times ensure lower costs. GeoCapture provides effective tools to keep your service operations running optimally.

geoCapture offers a simple web-based system

In just a few steps, you can assign personnel and machines to specific projects and immediately identify free capacities. The system checks for absences such as holidays, staff illness or workshop appointments for vehicles or work equipment.

Through optimal planning, you avoid overcapacity and better utilise your resources. Better utilisation saves a lot of money - day after day.

Identify and optimally utilise capacities with resource planning

geoCapture informs you about all previous planning, absences and free capacities in a tabular overview. This gives you a quick overview of free vehicles and employees as well as any bottlenecks and enables you to utilise your capacities to the full.

With our resource planning, you can easily group vehicles, machines and staff into columns. You immediately recognise free employees and machines and assign them to the respective projects with one click. In this way, you can plan entire columns for the respective projects. If a component, e.g. an employee or a machine, is missing due to holiday, illness or workshop appointments, the system warns you and you can schedule a replacement.

Your advantages of resource planning

- Optimal planning

- Improved utilisation

- Lower costs

- Improved operating times

- Fewer machine transports

- Planning of columns

- Display of free capacities

- Central data storage

- Simple operation

- Multi-user capable

- Browser application

- Warnings by the system

More information at: www.geocapture.en/ressource-planning

Never lose tools or equipment again with geoCapture

Where are my tools? Who is on the road with the trailer? Questions that are asked every day in the trades. geoCapture solves this problem with tool location.

How does a beacon work?

BLE beacons are small, robust radio transmitters that send signals at regular intervals to the environment with the individual device identification. GPS transmitters in vehicles receive and transmit the beacon data to geoCapture. Location, loading, transports and much more are logged seamlessly. The check can be carried out on a smartphone or on a PC. Cost-effective and simple.

Losses are detected before it is too late in an operation. With BLE beacons you can always be sure that everything is on board. Less equipment is lost on the road, losses are detected immediately. This saves unnecessary trips and therefore a lot of time and money.

Automatic load check

The checking of vehicle loads and equipment is usually done only half-heartedly. Tools are forgotten at the customer's or are missing during use.

The geoCapture load control solves this problem. The vehicle load is constantly checked via the GPS transmitter in the vehicle. If something is missing, the driver is alerted immediately. In this way, nothing is lost and the equipment is always complete.

If necessary, the check can also be carried out via smartphone. The driver can stay behind the steering wheel. The control takes place without sight. The driver sees on his tablet or phone which tools are in the vehicle, what is missing or even if there is too much.

More information at: www.geocapture.en/tool-location

Modern GPS positioning has long since offered much more than just location determination. Via a constant target/actual comparison, you can see the current order status in the software at any time. geoCapture will present further advantages at the trade fair, such as project-related travel times, operating times and more effective scheduling.

Advantages of GPS positioning

- Up-to-date location information

- Proof of performance for customers

- Basis for recalculation

- Theft protection

- Less overtime

- Better organisation

- Better service quality

- Easier disposition

- Increased customer satisfaction

- Traceability

- Shorter response time

- Saves time and money

GPS tracking functions

Mobile working time recording: Via a sensor in the vehicle, your employees can stamp their working times with personal RFID chips. All times are transmitted directly to the head office. Time sheets are thus a thing of the past.

Projects: Working and standing times, driving distances or operating hours are automatically assigned to projects. This provides you with detailed project documentation.

Driver identification: Drivers log in via their personal RFID chips before they start their journey. With driver recognition, you always know who was driving the vehicle.

Tool and load control: GPS tracking in combination with beacons enable you to precisely locate your tools and machines. In addition, your vehicle checks the current load and can thus directly detect losses or forgotten equipment.

Electronic logbook: geoCapture offers the ideal logbook. Whether 1% regulation or driver's log for the road traffic office - geoCapture has the right solution for everything.

Tachograph download: With geoCapture you read out the tachograph via the mobile network. A calendar controls the download. The data is archived in compliance with the law.

More informationen at: www.geocapture.en/tracking